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Transcription Guidelines

Transcription Guidelines

Your work as a transcriber makes the resources of The Mariners' Museum Library accessible to researchers around the world. In order to present a consistent transcription of a manuscript, we ask that certain guidelines be followed as you transcribe:

1. Moving the cursor to the next line of text
"ENTER" on your keyboard is normally used to move the cursor to the beginning of the next line of text, but you will need to use a different command as you are transcribing. The <br> tag will have to be typed in to move your text to the next line.

Example:

WHAT YOU SHOULD TYPE:
2. Importance ; As to this, it de-<br>pends on your occupation.

HOW IT WILL LOOK:
2. Importance ; As to this, it de-
pends on your occupation. 


2. Handwriting that is difficult to read
If there is a handwritten word, or section of words, that is difficult to read, place what you think you see with a question mark "?" between square brackets [  ] for the Administrator to review.

Example:

A threefold cord is not quickly broken. [ Lccles? ]. 4.12.

     ADMINISTRATOR'S EDIT:  A threefold cord is not quickly broken. Eccles. 4.12.


3. Words that have been crossed out
Manuscripts contain several editing marks that need to be documented. To record a word that has been crossed out, use strikethroughs.

To cross out a word using a strikethrough, place the <s> tag and the closing tag </s> before and after the text that you would like to see crossed out.

Example:

WHAT YOU SHOULD TYPE:
Thus a reef knot = a
<s>loop</s> hitch + a <s>loop</s> hitch; a sheet bend =
a <s>loop</s> hitch = a <s>crossed</s> loop; a
carrick bend, a <s>crossed</s> loop
+ a <s>crossed</s> loop; & so on.

HOW IT WILL LOOK:
Thus a reef knot = a
loop hitch + a loop hitch; a sheet bend =
loop hitch = a crossed loop; a
carrick bend, a crossed loop
+ a crossed loop; & so on.


4. Transcribing image captions
Many images have captions that are important to capture in the transcription. When you are transcribing a caption, place the text as close to its original position as possible. Use square brackets [   ], type "Caption:", and then type the words in the caption between the brackets.

Example:

[Caption: Left handed lay : "against the [?]" ]


5. Transcribing vertical text
Many manuscripts feature text that is both written vertically and horitontally on the same page.
Transcribe this vertical text by placing a directional descriptor such as, "Vertical:" between square brackets as close to its position in the manuscript as possible.

Example:

The following is a second, [Deleted: knot] trick connected<br>
with this knot:<br>
[Vertical:
With regard to the<br>
conjurers' custom of<br>
blowing on rack "knots"<br>
V. [Palmer] "Quran" (S. B. E.)<br>
Vol 2. 344. B.]

6. Adding inserted text
Some text is added to a sentence by way of a caret "^" or other marks. This text should be placed as close to its intended position as possible to preserve context and displayed in italics to signify the end of the inserted text.

To italicize, place the <i> tag and the closing tag </i> before and after the text that you would like to see italicized.

Example:


WHAT YOU SHOULD WRITE:
- Becket: a rope eye to receive a knot or<br> 
toggle. (E. B. xxi. 603. i.)<br>
Belay: to secure a rope <i>^ [without knotting]</i> by turns round<br>
a belaying pin or cleat (E.B.)

HOW IT WILL LOOK:
- Becket: a rope eye to receive a knot or
toggle. (E. B. xxi. 603. i.)
Belay: to secure a rope ^ [without knotting] by turns round
a belaying pin or cleat (E.B.)

Example:


WHAT YOU SHOULD WRITE:
Bend: to make fast anything <i>^{Dana</i> (E.B.) - s.<br>
a fastening (e.g."Fishermans' Bend.")

HOW IT WILL LOOK:
Bend: to make fast anything ^{Dana (E.B.) - s.<br>
a fastening (e.g."Fishermans' Bend.")


7. Transcribing exactly what you see
The text should be typed as it is displayed in the manuscript.
Make sure to preserve:
- Capitalization
- Punctuation
- Underlining
- Spelling
- Numbers
- Hyphenated words

To underline, place the <u> tag and the closing tag </u> before and after the text that you would like to see underlined.

Example:

WHAT YOU SHOULD TYPE:
<u>Vocabulary of Words used in
connection with Knots.</u>

HOW IT WILL LOOK:
Vocabulary of Words used in
connection with Knots.


8. Marks to omit in the transcription
Do not add:
- Expanded abbreviations provided by the transcriber
- Symbols that do not appear on the keyboard, or any symbol that requires a keyboard shortcut

For words that do feature special symbols, make a note at the beginning of the square brackets [  ] and place the name, or provide a description, of the symbol between the brackets.

Example:

blowing strong from the S.S.W.; overcast
with rain; temperature from 55[degrees] to 61[degrees]. At

ADMINISTRATOR'S EDIT:
blowing strong from the S.S.W.; overcast
with rain; temperature from 55° to 61 °